Getting Started with VIUOnline Rooms (Zoom)

Using VIU Online Rooms

Zoom Icon

This page is designed to give you an overview of the tools and features in VIU Online Rooms (powered by Zoom). Click on the sections below to view short overview videos for many of the features available in Zoom as well as links to additional supports for participants and hosts. 

Getting Started

Getting Started

Image of a woman sitting on the floor and looking at her laptop.

In order to schedule a meeting in VIUOnline Rooms you will need an account. You can claim your VIUOnline Rooms account by emailing learnsupport@viu.ca. To ensure we set you up with the best account type for your needs and to help us support your usage, please include a brief description of what you anticipate you will be doing with VIUOnline Rooms. This will help us determine which of the two account types will best meet your needs.

For example, if you are planning virtual office hours or running department meetings a Basic Account will likely meet your needs. However, if you are teaching an entire course through web conferencing and plan to run synchronous sessions longer than 40 minutes then you may need a Pro account.

When an account is created for you, you will have 30 days to claim your account.

Zoom Accounts are only required to schedule a meeting. This means that students or other meeting invitees do not need an account to join. Watch the Participant Tools video to learn more about inviting people to your meeting.

ZOOM SUPPORT LINKS

Audio & Video Tools

Audio & Video Tools

Zoom for Mobile Devices

Zoom for Mobile Devices

The Zoom website contains useful resources on how to use VIUOnline Rooms on various mobile devices.

Inviting and Managing Participants

Inviting and Managing Participants

Polling

Polling

Please Note: Polling is only available to users with Pro accounts.Basic accounts can use the non-verbal feedback option in the Participants panel to do quick polls, but will not be able to create anonymous polls in advance through Zoom. 

If you do not see the video, please click on the link to view it in a new window or tab: https://viuvideos.viu.ca/media/Polling/0_u2w69yyw

ZOOM SUPPORT LINKS

Share Your Screen

Share Your Screen

If you do not see the video, please click on the link to view it in a new window or tab: https://viuvideos.viu.ca/media/VIURooms+-+Share+Screen/0_x1rpsudk

ZOOM SUPPORT LINKS

Chat

Chat

If you do not see the video, please click on the link to view it in a new window or tab: https://viuvideos.viu.ca/media/VIUOnline+Rooms+-++Chat/0_tda4a1jo

ZOOM SUPPORT LINKS

Breakout Rooms

Breakout Rooms

If you do not see the video, please click on the link to view it in a new window or tab: https://viuvideos.viu.ca/media/VIUOnline+Rooms+-+Breakout+Rooms/0_4m1a25y0

ZOOM SUPPORT LINKS

Recording a Session

Recording a Session

If you do not see the video, please click on the link to view it in a new window or tab: https://viuvideos.viu.ca/media/VIUOnline+Rooms++-+Recording+and+Saving+a+Meeting/0_kxxt4t10

Local Recordings

VIUOnline Rooms has enabled the “local” recording option to save a recorded meeting or class to your computer (check your account settings and Recordings Location to ensure it is saving to a location you can easily locate e.g., desktop). Ensure that your recordings are not defaulting to a VIU network location (like your U drive). Once a recording is saved to your computer, it needs time to process and finalize and then you can upload it to VIUTube and give your participants the URL for future access (or for those not present to watch).

VIUTube is hosted by UBC in Vancouver and complies with BC privacy laws. Participant names will appear in the recording. Therefore, due to FIPPA considerations, we recommend that you have participants use only their first name when they are in a meeting. We also recommend that you use vague names when creating a meeting. For example, Live Class is preferred to English 101 Fall 2018

Sharing Recordings

Once you have saved your recording you can share it with others by uploading it to VIUTube. This page contains resources that will walk you through this process.

ZOOM SUPPORT LINKS

Closed Captioning

Closed Captioning

Closed captioning allows you or another meeting attendee, assigned by the host, to add closed captioning in a meeting. In a webinar, closed captioning can be typed by the host, co-host, or a panelist assigned by the host. You can type the closed captions directly via Zoom or you can integrate a third party service.

ZOOM SUPPORT LINKS

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