Semester Start Up Checklist

Check Your Course Shells

Each night, the Student Record System (SRS) and the Scheduling and Workload System (SAWS) send information to VIULearn about courses offered at VIU, who is teaching them, which students are registered in those courses, and details about student’s contact information.

 

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Information and Support Links

Verify you have course shells for all the courses you are expecting to teach and pin the course you want to access to your My Courses widget

Video and Handout support for searching for and pinning courses: https://ciel.viu.ca/learning-technologies-innovation/viulearn/navigating-viulearn-faculty

Write us at learnsupport@viu.ca if you don’t see your current term course shells.

Submit a request to map multiple course sections if needed

Faculty will often be teaching multiple sections of the same course so they will have two or more course shells to update. You can request to have these course sections “mapped” or combined together, so that you will only have to update one course shell for multiple course sections.

https://ciel.viu.ca/learning-technologies-innovation/viulearn/setting-course-framework/course-mapping-information

Confirm course name, start/end dates and active/inactive status

Remember that students cannot see your course if it is not active!

https://ciel.viu.ca/learning-technologies-innovation/viulearn/activating-your-viulearn-course

Build Course Content

 

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Information and Support Links

Reusing content you have built before or inheriting content from a colleague? Copy your work from prior semester instead of rebuilding it.

We recommend you copy all materials into the new semester first and editing or removing unneeded materials from the new course.

https://ciel.viu.ca/learning-technologies-innovation/viulearn/using-copy-components-viulearn

Change your role to Student and click through your content.

Make note of any out of date files, or broken links or videos

https://ciel.viu.ca/learning-technologies-innovation/viulearn/viewing-your-course-learner

Check and update all course content

Locate and update any out of date files.
https://ciel.viu.ca/learning-technologies-innovation/viulearn/content-tools

Check your links and videos to make sure all are current and still open as expected

Locate and update any out of date links:
https://ciel.viu.ca/learning-technologies-innovation/viulearn/content-tools/creating-link-content

Locate and update any out of date videos:
https://ciel.viu.ca/learning-technologies-innovation/technology-tools/viutube/viutube-basics

Update syllabus and schedule with all current semester information

https://ciel.viu.ca/learning-technologies-innovation/viulearn/content-tools

Update all course dates (due dates, date restrictions, etc.)

Consider adding all major course dates to the course Calendar on the course homepage.

https://ciel.viu.ca/learning-technologies-innovation/viulearn/faculty-tools/using-calendar-tool-viulearn

Check Announcements widget and remove any old / out of date items.

Consider adding a new welcome announcement or video.

https://ciel.viu.ca/learning-technologies-innovation/viulearn/using-announcements-tool-viulearn

Check your course discussions, then add them to Content

https://ciel.viu.ca/learning-technologies-innovation/viulearn/communication-tools/creating-discussion-forums-topics

Check your assignment submission folders (formerly dropbox folders), then add them to Content

https://ciel.viu.ca/learning-technologies-innovation/viulearn/creating-assignment-submission-folder

Check your quizzes and/or surveys, then add them to Content

Quizzes
https://ciel.viu.ca/learning-technologies-innovation/viulearn/assessment-tools/creating-quizzes

Surveys
https://ciel.viu.ca/learning-technologies-innovation/viulearn/faculty-tools/creating-survey

Check the VIULearn Grades tool and associate items with your VIULearn other activities

https://ciel.viu.ca/learning-technologies-innovation/viulearn/assessment-tools/creating-categories-items

Make sure all third party integrations are working

Check any publisher links or integration.

Write us at learnsupport@viu.ca if you require asssistance.

Checking Your Enrollments

Check your VIU classlist to confirm your students are in your course. Each night, the Student Record System (SRS) and the Scheduling and Workload System (SAWS) send information to VIULearn letting it know what all the courses at VIU are, who is teaching them, which students are registered in those courses, and details about student’s contact information.

 

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Information and Support Links

Confirm students are enrolled

https://ciel.viu.ca/learning-technologies-innovation/viulearn/using-classlist-viulearn

Enroll other instructors, TA's, or support staff members into the course that need access

https://ciel.viu.ca/learning-technologies-innovation/viulearn/communication-tools/adding-participants

If you have used groups in the past, remember to update them in the new course.

https://ciel.viu.ca/learning-technologies-innovation/viulearn/communication-tools/managing-groups

Getting Your Students Ready

 

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Information and Support Links

Consider booking a VIULearn Student Orientation for your students if they are new to the system.

We have a variety of offerings to suit the needs of all types of programs!

https://ciel.viu.ca/learning-technologies-innovation/viulearn/getting-started-viulearn-faculty-members/learner-orientation-options

Send a welcome email to students

Consider drafting a welcome email to students prior to start date letting them know some of their course materials will be in VIULearn.

We have an example email to get you started here: https://ciel.viu.ca/learning-technologies-innovation/viulearn/getting-started-viulearn-faculty-members/informing-learners-about-your-course

Handout - Semester Start Up Checklist

We have prepared an easy-to-read handout containing the same information on this page:

Semester Start Up Checklist

The link will open the document in a new window or tab. Depending on your browser settings, the document may automatically download.

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