Using Copy Components in VIULearn

Video: Copying Course Components in VIULearn

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Copying Course Components

The copy components utility lets you copy quizzes, content, grade items, discussion forums, assignment submission folders, and nearly every other type of component from another course offering or a course offering’s parent template. Copying components saves you from having to recreate your course’s resources from scratch and can significantly reduce the amount of work required to create or re-offer a course.

You can use the copy components feature to:

  • Reuse components created in a previous course offering.
  • Add components created by your peers into your own course offering.
  • Set up standard components inside a course template and copy them into a new course offering each time a course is re-offered.

To copy components between course offerings, you must be enrolled as an instructor in both offerings. (If you want to copy components from a peer’s course offering, ask that user to enroll you as an instructor). You also need to be enrolled in and have access to the parent template to copy components from it into a course offering.

You can also copy components into a course template, and you can create standard components within a template and then copy them into the template’s associated course offerings.

Overwriting and duplicating content

The only components you might overwrite are course files. Course files are overwritten if one of the files being copied has the same name as an existing file. No other components are overwritten.

For example, if you have three checklists in your current course offering, and copy two checklists from another offering, you will now have a total of five checklists in the current offering. This is true even if the components are identical. If you are copying components from the same source multiple times, be careful not to copy the same items more than once or you will create duplicates.

User data and importing course components

User data is not copied. For example, if you copy the discussions component, only the forums and topics are copied, not the posts inside the topics. Similarly, if you copy dropbox folders, user submissions are not be copied; if you copy quizzes, user attempts are not be copied, etc.

Links and associations between components

Tip We recommend that you Copy All Components between courses to ensure you maintain all desired associations, and then delete any undesired material in the new course.

If you are copying linked or associated components, you must copy all of the related components at the same time. For example, if a discussion topic has release conditions based on the results of a quiz, you must copy all three components—discussions, quizzes, and release conditions—at the same time. Similarly, if you have a quiz that is associated with a grade item, be sure to copy both the quiz and the grade item at the same time. As long as the associated components are copied together, links between them are retained.

Note To copy release conditions, you must select the Release Conditions component.

1. Copying course components will bring all quizzes, dropboxes, discussions, the gradebook, content and files from one course to another, so no rebuilding should be necessary.

2. To begin, click on the course in the semester that you want your course content copied into.

3. Click Content on the course navigation bar 

4. If you are not directed there automatically, click Table of Contents. 

5. Click the grey Import Course button and choose Copy Existing Course. 

6. Copy Components from another Org Unit will be selected by default. 

 7. Click the grey Search for Offering button. 

8. Enter the name of the course you want to copy from in the search box. 

9. Click the magnifying glass to search.

10. Click the blue Add Selected button. 

11. To copy the entire course, click Copy All Components and go to step 17 

12. To copy only some components of the course, click Select Components

13. Check the box next to any content you want to copy. You can choose to copy all items in a category or select individual items to copy. 

14. When you have selected all the components you want to copy, click the blue Continue button. 

15. You will be taken to a confirmation screen where you can review the components you have selected. Click Modify to return to the previous screen and make any changes. 

16. Click Finish to import the selected components.

17. You will be taken to the Copy Course Components History page. You may need to wait for your imported materials to copy over. 

18. Once everything is copied, you will see a green check mark on the right side of the page. 

19. Click View Content to go to the Content tool.