VIU Campus

Replace or remove media

Replacing media

The replace media option allows you to upload a new source file for a video while keeping the same URL. This is helpful if you have a video you have shared that you want to update. 

For example, there are several VIULearn help videos on the CIEL website. VIULearn receives monthly updates from our vendor D2L. Sometimes an update will make a big change to the steps required to complete a task in VIULearn. Using replace media, we can create a brand new video that shows the new steps and share it with everyone who had the original link. This makes updating resources much easier. Without a replace media feature, we would need to make a new video and then go to everywhere we shared the video and update the link. 

You should only use the replace option if you no longer need anyone to access the original version. Depending on what the media is, you might wan to download a copy of the original source file before replacing the media. 

To begin replacing a media item in VIUTube, you will first need to upload the new video to your media library. You can find steps on how to upload media to VIUTube on our website.

Any content uploaded, embedded, or linked to on VIUTube is subject to Canadian copyright law. Please ensure that your content is either appropriately licensed, falls under Fair Dealing, or is your own. Please make sure to advise your students of appropriate use and sharing of copyright protected content.

If you have any questions or concerns, please contact the Copyright Office at copyright@viu.ca and review the copyright Instructors Guide.

  1. Log into VIUTube and click on Manage Media.
  2. Hover over the media that you wish to replace and choose More... to open the Media Details page.
  3. Click on Actions, then select Replace Media.
  4. Choose the new media that you would like to replace the original media with.
  5. Select whether you would like to preserve a copy of the original media. Click the OK button to proceed with your selected choice.
  6. Once the media is replaced with the new media content, everywhere where the original media was linked or embedded will also be automatically updated to the new media.  
  7. Click Save General to save your changes.

Deleting media

You can delete media from your media library at any time. If you share media with someone and give them Full Access permissions that person can also delete that file.  As soon as you delete the media, any links or embedded versions of the file will stop working.  You can delete individual VIUTube media, delete media in bulk, or delete entire media folders and their contents. 

Deleted media goes into the recycle bin for your account for 60 days. After that the media is permanently deleted. You will get an email 7 days before the media is permanently deleted to warn you. At any time you can restore or delete items that are in your recycle bin. Restored media will go back into your media library. 

  1. In your Media Library, find and hover over the VIUTube media in question. Select Delete from the popup menu. 
  2. Type Confirm into the input field provided. 
  3. Click the Yes button to confirm. 

  1. In your Media Library, find and single-click on the folder in question.
  2. Click the More Actions button at the top of the page. Select Delete Folder from the dropdown menu. 
  3. Type Confirm into the input field provided. 
  4. Click the Yes button to confirm. 

  1. Log into VIUTube and navigate to where the media is located. 
  2. Click and hold the CTRL or Command key on your keyboard. Then click on the media and/or folders in question. Alternatively, if you wish to delete all media within the same folder or location, click the More Actions button and click Select All from the dropdown menu. 
    • Your media will need to be located all within the same location in order to be eligible for bulk deletion. Moving to a different folder or location in VIUTube will cause you to loose your selections. 
  3. If it has not already been selected, click the More Actions button at the top of the page. Select Bulk Delete from the dropdown menu. 
  4. Type Confirm into the input field provided. 
  5. Click the Yes button to confirm. 

  1. In VIUTube, click the profile icon at the top of the page. Select My Account from the dropdown menu. 
  2. Click the Recycle Bin option (trashcan icon) in the navigation sidebar.
  3. Check the box beside the item(s) you want to delete. 
  4. Click Remove.
  5. Click Yes to confirm. 

  1. In VIUTube, click the profile icon at the top of the page. Select My Account from the dropdown menu. 
  2. Click the Recycle Bin option (trashcan icon) in the navigation sidebar.
  3. Check the box beside the item(s) you want to restore.
  4. Click Restore.
  5. Click Yes to confirm.