VIU Campus

Add Captions

We strongly encourage you to consider adding captions to your videos to enable hearing-impaired viewers to access your content. Captions are also useful for English as a second language (ESL) students. Furthermore, adding captions to your video enables viewers to search for sections of the video by keyword. There is growing evidence to suggest captioned videos benefit all learners, so do consider creating captions as part of your video project. 

How Do I Create Captions for my Videos?

In order to add captions to your VIUTube videos, you must first create a caption file. You will then be able to upload and attach this caption file to your VIUTube video.

VIUTube accepts the following file formats for captions:

  • SRT
  • DXFP
  • VTT

There are multiple ways you can create a caption file.

Camtasia is a video editing software available to all instructional employees at VIU. To add captions to your video, you can open your video in Camtasia and then use it's auto captioning feature to automatically generate captions for your videos. Even though captions can be automatically generated, it is still recommended that your review your automatically generated captions for any mistakes before exporting the caption file. 

If you are instructional staff at VIU and wish to receive a Camtasia license, please contact the IT Department to request this software. 

Please note that the Centre for Innovation and Excellence does not provide support for Camtasia. TechSmith (the creator of Camtasia) does have many support resources available on their website to assist you in your use of this software, including a page dedicating to guiding users How to Add Captions or Subtitles to a Video.

You can create subtitles for videos in any text editor such as Microsoft Word, TextEdit, Notepad, or Notepad++. 

    There are many guides available online on How to Create an SRT File using a text editor. 

    You can upload a video to YouTube in order to use their interface to create your own captions, use their transcription feature which will automatically generate captions based on a script of a video, or in some cases, YouTube can automatically generate captions for your video. These captions can be downloaded from YouTube, which can then be uploaded and used to add captions to your VIUTube video. 

    Even though captions can be automatically generated, it is still recommended that your review your automatically generated captions for any mistakes before exporting the caption file. 

    Note: This option should only be used when the video does not contain any student personal information. YouTube is not FIPPA compliant and therefore this option should only be used for videos that will not break FIPPA regulations.

    Please note that the Centre for Innovation and Excellence does not provide support for YouTube. YouTube has many support resources available online which will guide you through how to Translate Video & Add Captions. 

    To Download a Caption File from YouTube:

    Once you have captioned a video in YouTube, you can download the caption file by following these steps:

    1. While logged into your YouTube account, navigate to https://www.youtube.com/

    2. Click your profile icon in the upper right hand corner of the page. Select YouTube Studio from the dropdown menu.

    3. Select Subtitles from the navigation sidebar. 

    4. Find your video. Then, click the downward arrow in the Languages column. 

    5. Hover your mouse over the captions you wish to download.

    6. Click the Options button (three vertical dot icon) on the far right hand side of the screen. Select Download from the dropdown menu. Then, select .srt from the dropdown menu.

    7. An srt file will begin download to your device. This file can then be used to add captions to your VIUTube video.

    To Add Captions to a VIUTube Video:

    Once you have created a caption file, you can upload and attach that file to a video in VIUTube by following these steps:

    1. Navigate to VIUTube

    2. Click Guest in the upper right hand corner. Select My Media from the dropdown menu.

    3. Login using your VIU Computer Account credentials. 

    4. Select the video you want to add captions to.

    5. Below the video, click the ACTIONS button. From the dropdown menu, select Edit. 

    6. Click the Captions tab. 

    7. Click the Upload captions file button. 

    8. Click the Browse button. Find and select your captions file (SRT, DFXP).

    9. Select the language it is and label the caption.

    10. Once you are ready, click the Save button.