VIU Campus

Collaborate and Share Media

In VIUTube, you can directly share your media with students or with other employees. Doing so will allow them to view and access the media you have shared with them in their Shared with Me tab. Depending on the access level that has been set, other students or employees may be able to edit the shared media or make other changes to the media once it has been shared with them. 

There are several levels of access you can grant:

  • Full Access: Allow the user to access, make changes, and delete media.
  • Edit Access: Allow the user to access and make changes to the media.
  • Edit Caption Access: Allow the user to edit captions and make changes to the media.  
  • Read Only: Allow the user to access and view the media.

  1. Navigate to your media library. Hover over the media you would like to share with other internal users and select Share. 

  2. Type in the name of the user you would like to share the media with.

  3. Set the desired access level for that user.

  4. Click Share.

  5. Repeat steps 2-4 for each user you wish to share the media with. Once you have finished adding users, click Save to save your changes.

  6. You can access your shared videos from the Shared with Others tab on the left-hand menu. Additionally, any videos shared with you will appear in the Shared With Me tab.  

If you have a more than one VIUTube video that you wish to share, you can organize those videos into a folder and then share the entire folder. You can find more information about How to Create and Organize Media into Folders on our website:

  1. Select the folder you wish to share by clicking on the folder.

  2. Click More Actions at the top of the page. Then select Share Folder from the drop down menu

  3. Enter the name of the person you want to share the folder with and set the access you want to provide for that user from the drop-down menu.

  4. Click Share to add that user to the folder.

  5. Repeat steps 4 and 5 until you have added all users who need access to the folder. When done, click Save.

  1. Navigate to your media library.
    • If you are removing access from a specific video, hover over the media you would like to remove shared permissions from and select Share. 

    • If you are removing permissions from a folder, select the folder in question by clicking on that folder. Then click More Actions at the top of the page and select Share Folder from the dropdown menu. 
  2. Under the Who Has Access heading locate the specific user and select the next to their name.

  3. Click Save.